Job Description

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About the Opportunity

The Administrative Assistant works closely with the Chautauqua Theater Company's Producing Artistic Director and General Manager to provide general clerical support, manage schedules, respond to incoming communications, etc. This is a part-time position (5 hrs per week January - April, remote; 20 hrs per week May - August, in person; Fall hours TBD) and begins no later than March 1st, 2024.

About Your Work

The Administrative Assistant will work directly with the PAD and GM to:

• Provide general clerical assistance, including answering emails, scheduling meetings, electronic filing, data entry, etc.
• Manage the PAD's off-season calendar.
• Assist the GM with proofing paperwork, including contracts and other agreements.
• Work in collaboration with the seasonal Artistic Assistant on various tasks in support of the PAD.
• All other duties as assigned.

Skills & Qualifications

• Excellent verbal and written communication skills, including editing/proofing, knowledge of proper grammar, and a professional writing style
• Strong time management skills with adaptability to changing priorities, deadlines, and numerous concurrent projects
• First-rate interpersonal skills; ability and willingness to exercise professional courtesy and discretion at all times, and maintain confidentiality as required
• Demonstrated creative judgment, problem-solving skills, and attention to detail
• Experience, ability, and commitment to work with and foster a diverse community of individuals and teams
• Demonstrated computer skills including Microsoft Office, SharePoint, G-Suite, Dropbox

About You

• Education - High School Diploma; Bachelor's Degree or expected graduation within 2 years preferred
• Experience - 1-3 years of Office/Administrative support
• Knowledge, Skills, and Abilities - Administrative Support, Communication, Computer Skills, Dependability, Flexibility, Multi-tasking, Quick Thinking, Writing

About Chautauqua Institution

Chautauqua Institution is a not-for-profit global convener of dialogue on the most significant issues of the day through engagement across four pillars of the arts, education, religion, and recreation. The Chautauqua community is located on the shores of Chautauqua Lake in southwestern New York State and comes alive each summer with a unique mix of visual and performing arts, lectures, interfaith worship/programs, and recreational activities. Chautauqua Institution owns and operates Chautauqua Hotel Company, a comprehensive hotel, food & beverage, conferencing, and events organization. The Institution's office in Washington, DC is located strategically for an ongoing role in the cultural conversations of the nation.

About Your Compensation

The compensation for this opportunity starts at $15/Hour and, with demonstrated experience and qualifications, candidates may earn up to $16/Hour.

Seasonal housing is not provided for this position.

Discovering Your Chautauqua Experience

There are countless ways that our talent will engage with our mission, vision, and diverse communities, and you are invited to immerse yourself in our programming as a gateway to this experience. Employees will receive a traditional Chautauqua gate pass, free of cost, which provides access to many of our programs at the Amphitheater. In addition to a traditional gate pass, employees and their families will receive full access to our current and historical programs online at CHQ Assembly.

Our Commitment to IDEA

Chautauqua Institution values Inclusion, Diversity, Equity, and Accessibility (IDEA) as a priority in our strategic plan, 150 Forward. One of our five core values is “The dignity and contributions of all people.” We are committed to creating conditions in which everyone feels that they can engage as full and valued participants in the Chautauqua experience. The Institution is an equal opportunity employer committed to equitable and inclusive hiring practices and applicants will not be discriminated against based on any status protected under federal, state, or local law. We especially welcome applications from those who can demonstrate experience, engagement, and professional expertise in IDEA.

Joining Our Talent Community

Join our talent community online at CHQ.org/employment. You are encouraged to learn more about Chautauqua Institution at CHQ.org and view the 150 Forward Strategic Plan at 150fwd.CHQ.org.

Education

• High School or better

Skills

• Administrative Support
• Communication
• Computer Skills
• Flexibility
• Multitasking
• Quick Thinking
• Writing

Behaviors

• Dedicated: Devoted to a task or purpose with loyalty or integrity
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

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